Deleting Text
Often
you may find it necessary to delete single characters which were wrongly typed
(typos). Word provides two ways to do this.
·
You can use the [Backspace] key to remove the character
to the left of the insertion point
and the [Delete] key to remove the
character to the right of
the insertion point
Procedures
1.
Position the insertion
point to the right of the character you want to remove.
|
2.
Press [Backspace].
|
3.
Position the insertion point to the left of the character you want to
remove.
|
4.
Press [Delete].
|
Selecting Text
Many
times you may
want to perform a function (such as deleting or spell checking) on a word,
sentence, paragraph, or particular area of text. To do so, you must first select the text.
Selecting text expands the insertion point
to highlight a block of text.
·
Text can be selected using the mouse
or key combinations.
Procedures
1.
To select a word,
double-click it.
|
2.
To select a sentence, hold
[Ctrl], click anywhere in the sentence, and release [Ctrl].
|
3.
To select a paragraph, triple-click anywhere in
the paragraph.
|
4.
Click anywhere in the document
to deselect selected text.
|
5.
To select a text block using the mouse, drag across the text from the first
character you want to select to the right of the last character you want to
select.
|
6.
To select an area of text using the mouse and the
keyboard, position the insertion point to the left of the first character you
want to select.
|
7.
Press [Shift], position the
insertion point to the right of the last
character you want to select, and release [Shift].
|
8.
To select a line of text using the mouse and the
keyboard, position the insertion point to the left of the first character you
want to select.
|
9.
Press [Shift+End] to go to the end of the text line.
|
10. To
select the entire document, press
[Ctrl+A].
|
Notes :
Selecting a new text block
or repositioning the insertion point deselects the original selection.
Moving within the document
using the
mouse
You can view areas of the document that are
not visible on the screen, and move through the text in a document by using the
mouse and the scroll bars.
Scrolling through a document
does not move the insertion point. When using the mouse, you must click the
mouse in the document to move the insertion point.
Procedures
1.
Click the down scroll arrow
to scroll down through the document text.
|
2.
Click the up scroll arrow to scroll up through the document text.
|
3.
Click below the vertical scroll box to scroll the
document up one screen.
|
4.
Click above the vertical scroll box to scroll the
document down one screen.
|
5.
Drag the vertical scroll box to the desired location in the document.
|
When
navigating in a multiple page document, you can use the Go To command on the Edit
menu to move to a specific page.
Deleting
and Replacing Selected Text
Selected text can
be deleted with a single keystroke.
You can replace
selected text
simply by typing new text. No need
to first delete the text.
Procedures
1.
Select the text
you want to delete.
|
2.
Press [Delete].
|
Procedures
1.
Select the text you
want to replace.
|
2.
Type the replacement text.
|
Notes :
You can also delete selected
text by selecting the Clear command
from the Edit menu.
The default option, Typing replaces selection, can be
disabled on the Edit page of the
Options dialog box.
Moving Text
To move text when editing a
document you use the Cut and Paste features of Word.
·
You can use the Cut and Paste buttons on the
Standard toolbar to move selected text, from its original location and place it
into a new location.
·
You can also move selected text using the Cut and Paste commands
on the Edit menu.
Procedures
1.
Select the text you
want
to move.
|
2.
Click the Cut button
 . |
3.
Position the insertion point in the location where you want to paste
the text.
|
4.
Click the Paste button
 . |
Notes :
When deleting or moving text
using the Cut and Paste features, Word automatically adds
or removes spaces as needed, provided that the Use smart cut and paste option has been enabled on the Edit page of the Options dialog box.
Cut text is placed on the
Windows Clipboard. The Clipboard holds only one item at a time.
The Paste feature does not remove the text from the Clipboard; you can
continue to paste the same item until another item is placed on the Clipboard.
Copying Text
To duplicate text, you can use the Copy and Paste features.
·
You can use the Copy and Paste buttons to copy selected text
from one location to another.
·
You can also copy selected text using the Copy and Paste commands
on the Edit menu.
Procedures
1.
Select the text
you
want
to
copy.
|
2.
Click the Copy button
 . |
3.
Position the insertion point in
the location where you want to paste the text.
|
4.
Click the Paste button
. |
Notes :
The copied text is placed on
the Clipboard.
When copying selected text
remains in the original location and a copy is placed in the new location.
Reversing/Redoing
Commands
The Undo and Redo features allow you to reverse or redo the last command executed. When text has been
accidentally deleted, this feature is invaluable. You can use the Redo feature to reverse the Undo feature.
Procedures
1.
To undo
the
last command,
click the
Undo button
 . |
2. To
redo the last command, click the Redo
button
 . |
Notes :
When
you point to the Undo or Redo buttons, the type of task to be
undone or redone appears as part of the ScreenTip.
A
feature related to Redo is the Repeat command, which is accessible from the Edit
menu. Both commands are context-sensitive.
You
can use Repeat to duplicate the previous command. Similar to the Undo or Redo button, the
type of task to be duplicated becomes part of the command.
You can also activate the Undo feature by selecting the Undo
command from the Edit menu.
Moving
and Copying Text with the Mouse
Drag-and-drop editing allows
you to move or copy text quickly
using the mouse. This feature is most useful when the text you want to move or
copy and the new location are both visible in the document window.
Procedures
1.
Select the text
you
want to move.
|
2.
Drag the selected text to the location
where you want to insert it.
|
3.
Release the mouse button.
|
Procedures
1.
Select the text
you want
to copy.
|
2.
Hold [Ctrl] and drag the selected text to the location where you want to insert it.
|
3.
Release the mouse button and release [Ctrl].
|
Notes:
When using drag-and-drop
editing, the text is not placed on
the Clipboard.
By default, the Drag-and-drop text editing option is
enabled on the Edit page of the
Options dialog box. You can change this option, if desired.
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